Complete and modular ERP solutions
To meet all the needs of the arts and culture sectors
The objectives of OPERA ERP
What you can do with OPERA ERP
- Digitise information relating to the organisation’s activities
- Enable shared access to information by all stakeholders from different departments
- Provide data analysis tools essential for decision support at all levels of the organisation
- Automate repetitive processes to facilitate the redevelopment of the work experience
- Optimise operational management flows by moving from a single-function-oriented structure to a user-oriented structure
Modular software for practical and intuitive management
A key feature of ERP platforms is modularity: the platform provides a common data management base on which specialised modules for each functional area (purchasing management, personnel management, planning, etc.) are supported. The modular structure allows for the gradual introduction of the platform within the organisation.
Why choose OPERA ERP?
and customisation
integration
support
We offer dedicated customer support and ongoing training, ensuring that you can get the most out of the software and adapt it to market developments.
innovation
ERP software for theatres
Production and performance planning
Problem
Difficulty coordinating production activities (rehearsals, performances, management of artistic and technical staff)
Solution
A centralised system allows for efficient management of schedules, resources and staff, optimising the use of space and time.
Personnel management
Problem
Coordinating a large number of employees (actors, technicians, administrative staff) with different contracts, variable work shifts and different salaries. Solution
Solution
A module dedicated to personnel management that automates shift planning, contract management, reporting and resource allocation.
Expense and budget control
Problem
Keep track of production, maintenance and marketing expenses, ensuring compliance with the budget. Solution
Solution
Real-time monitoring of production costs, operating expenses and cash flows, with analysis tools that help you make informed financial decisions.
Integration with ticketing systems
Problem
Solution
Automation of transactions, recorded in the ERP accounting and financial modules, reducing manual work and errors, improving the accuracy of financial forecasts and cash flow.
Warehouse and asset management
Problem
Check sets, costumes, technical equipment, and materials needed for productions.
Solution
Asset traceability, inventory management, and equipment maintenance planning, avoiding waste and ensuring the availability of necessary materials.
Reporting and legal compliance
Problem
Create accurate reports for internal and public authority reporting, managing compliance with tax or industry regulations.
Solution
Generate financial reports, detailed performance analyses and manage regulatory compliance efficiently.
01
Planning as the heart of theatre activities
Planning is a central function for the proper functioning of any theatre, as all artistic and organisational activities are closely linked to it. From production and event scheduling to interdepartmental coordination and resource allocation, every operational phase benefits from an ERP system that can support and optimise time and resource management, reducing the risk of overlaps or inefficiencies. OPERA ERP allows you to coordinate your event calendar, thus integrating planning with the needs of each area.
02
Human resource management: a unique and complex activity for theatres
Human resource management is one of the main and specific challenges for a theatre, involving a wide range of professionals, from artists to technicians to administrative staff. With OPERA ERP, you can organise your staff in an integrated way, monitoring shifts, contractual requirements, availability and the specific skills of each resource. The platform allows you to easily manage organisational complexity, complying with current regulations and facilitating communication between all employees.
03
Management control tailored to the specific characteristics of the theatre sector
Management control in a theatre has specific characteristics that distinguish it from other sectors, as it requires an assessment of costs and revenues based on numerous variable factors: public funding, sponsorship, seasonality of events and audience engagement. OPERA ERP not only offers specific tools to monitor and analyse the budget in real time, thus ensuring accurate control over expenses and investments, but is also integrated with the main ticketing systems. This allows immediate access to ticket sales data, providing a complete overview from both a management and accounting perspective. The real-time availability of this information allows strategic decisions to be made based on up-to-date data, improving the effectiveness of management control and helping to ensure the sustainability and quality of theatre activities in the long term.
04
Management of complex purchase requests and complete approval workflow
In theatres, purchase requests are particularly complex, as they involve a wide range of materials and services necessary for the creation of artistic productions and for the general functioning of the organisation. OPERA ERP meets this need by offering a structured, flexible and highly customisable system for managing purchase requests, allowing them to be tracked at every stage of the approval workflow. From the creation of the request to verification and final approval, each step can be monitored and tracked, facilitating coordination between departments and ensuring the transparency and efficiency of the process. This approach allows you to keep costs under control, optimise resources and meet deadlines, contributing to the quality and operational continuity of the theatre.
05
Complete and flawless budget management
Adopting OPERA ERP for show budget management allows you to have precise and centralised control over all expenditure items, for real-time analysis of expenses against the planned budget, with detailed reports that support informed and timely decisions. In addition, OPERA ERP integrates financial and operational data, providing a clear and up-to-date view of the overall financial status of each project, optimising resource allocation. In this way, theatres can ensure more sustainable economic management, devoting more resources to artistic creation.
